In order to minimise overlap, maximise value, and reduce the burden of inspection on FRAs, FRSIT, HMFSI and the Commission agree to the following standing procedures:
FRSIT, HMFSI and the Commission shall meet regularly to share current thinking, review recent work done and consider plans.
There shall be a nominated communication officer in each of the three bodies, responsible for making sure the meeting agendas are up to date and comprehensive, and for dealing with any urgent communication outside the meetings.
The communications officers shall be responsible for identifying any potential overlap or omission and for making sure it is brought to the attention of the appropriate senior officers concerned, whether by mans of the regular meetings or as may be required.
Shared planning and information exchange
FRSIT, HMFSI and the Audit Commission undertake to bring to the regular meetings sufficient information on their planning as will facilitate the avoidance of duplication.
In particular, FRSIT, HMFSI and the Audit Commission undertake to share:
- Where practicable, information on FRA performance and plans for visiting FRAs, in order to develop a co-ordinated scheme of site visits so that only a reasonable demand (consistent with good quality work) shall be placed on management and staff time, and proper advance notice can be given to management, to help them plan their time efficiently.
- Plans for publications, to avoid any risk of duplication and to keep all parties well informed, in advance, of any reports or other material to be put in the public arena.