Procurement procedure

All procedures relating to the purchasing of goods and services are established in the Hampshire Fire and Rescue Service's contract standing orders MS Word 214Kb which identify that:


Purchases	Procedure
Up to 5k	Managers choose suppliers and negotiate prices, seeking to use contract arrangements where they exist.
5k - 25k	For purchases between 5k and 25k quotations are invited from at least three suitable companies
25k - 50k	Three tenders are required and these should be inline with all tender requirements of non-discrimination, equal treatment, transpanrency, proportionality and mutual recognition.
50k - 100k	A full tender process should be pursued and this should be in line with all tender requirements of non-discrimination, equal treatment, transparency, proportionality and mutual recognition. The Chief Officer may approve exceptions to these principles on production of written request stating the reason why tenders cannot be sought, ie single source etc.
100k - EU Thresholds	A full tender process should be pursued and these should be in line with all tender requirements of non-discrimination, equal treatment, transparency, proportionality and mutual recognition. Authority members may give approval for single source etc, provided a written request is approved stating the reasons why.
Above EU Thresholds	Should all go through the EU procedure with consent of the Chief Officer and Authority Members, very few exceptions exist. Contracts where the value exceeds the threshold laid down by the EU of £139,893 for goods and services and £3,497,313 for works must be advertised in the Official Journal of the European Union (OJEU).