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Target Audiences: WT RT NU
(GRS 11/09)

Managing asbestos in Hampshire Fire and Rescue Service properties

1 Policy

1.1 In compliance with current health and safety legislation, the Hampshire Fire and Rescue Service (HFRS) seeks to minimise the risks to health where asbestos is or may still be present in any HFRS property.

1.2 The Property Services Manager is responsible for the management of asbestos within all HFRS properties.

1.3 The Property Services Manager will take all reasonable steps to locate materials likely to contain asbestos in all HFRS premises, and will provide such details for inclusion in the Asbestos Register, Contractors Register and Premises File (Section 7). Materials which are similar in appearance to asbestos but have been tested as non-asbestos should also be included in the Premises File to avoid future confusion and unnecessary re-testing.

1.4 Any work involving the disturbance or removal of asbestos must be controlled by use of a Permit to Work as set out in Appx A SO/3/2, and will only be carried out by a licensed contractor as defined in the Asbestos (Licensing) Regulations 1983.

1.5 No work involving asbestos or asbestos containing materials, or where asbestos is suspected, will take place without prior referral to the Property Services Manager who will ensure a full risk assessment is undertaken before authorising such work.

1.6 Where circumstances lead to the possibility that asbestos may be present the assumption must be that it is present until proven otherwise.

1.7 Anyone who may have been exposed directly or indirectly to asbestos should have the details recorded on their occupational health file.

1.8 HFRS will be advised on current legislation affecting the management of asbestos, and on any appropriate management practices, by the Occupational Health, Safety and Welfare Unit.

2 Procedures

2.1 New Asbestos: No new asbestos-containing materials will be used in any HFRS property.

2.2 Existing properties with asbestos-containing material which is in good condition, not releasing

dust or subject to abrasion or damage will be left undisturbed but will be sealed or encapsulated. Details of all such materials will be noted in the Asbestos Register and will be subject to regular inspection as arranged by the Property Services Manager.

2.3 Where existing properties include asbestos-containing material which is damaged, deteriorating or inadequately sealed, such materials will be removed and replaced with non-asbestos materials (or resealed if appropriate) and details noted in the Asbestos Register. Asbestos removal and disposal must be undertaken by an appropriately licensed contractor.

2.4 Works Orders are to contain a Standard Warning to be vigilant about the possible presence of asbestos.

2.5 Work planned in the vicinity of asbestos. Contractors/staff carrying out these works should receive instructions on asbestos awareness, recognition and procedures for reporting its discovery.

2.6 Work planned which is likely to disturb asbestos. Method Statements are to be prepared to ensure that the contractors have identified work practices to reduce exposure to the lowest level possible and in any case within the Control Levels and Action Levels stated in current Regulations. Method Statements and Completion of Works Statements are to be vetted and "signed off" by the Property Services Manager or appointed agent with guidance, if necessary, from the Manager Occupational health, Safety and Welfare.

2.7 If asbestos is discovered in materials not previously suspected - neither the parts of the premises nor the materials should be disturbed but the matter reported to the Property Services Manager, so that a survey can be carried out and the results entered in the Asbestos Register.

2.8 If asbestos is disturbed - work in the area must cease and the incident reported immediately to the Property Services Manager and the Manager Occupational Health, Safety and Welfare who will meet to decide what measures, if any, need to be taken and appropriate advice given (out of normal working hours the Fire Control should be informed). If necessary, any subsequent revision to the Asbestos Policy will be circulated.

2.9 Details of known asbestos containing products will be held within the Contractors Register (entrance lobby of each fire station), Section 7 of the station property file and the central register within the Property Services Department situated at Service Headquarters

2.10 All contractors have been instructed to sign the Contractors Register to acknowledge the existence of asbestos containing products, prior to commencing any work. (See Health and Safety requirements for contractors working on Hampshire Fire and Rescue Service property - SO/3/2).

2.11 Permit to Work. Works involving asbestos, including its removal will be carried out under a permit to work issued by the Property Services Manager or appointed agent.

2.12 An annual reinspection of each site shall be undertaken by persons accredited to EN 450043 (3.3) - UKAS. A revised register will be issued to reflect any changes.

3 Risk assessment

For each asbestos occurrence, a Risk Assessment must to be carried out by the Property Services Manager or appointed agent in consultation with the contractor using the risk factors set out at Appendix A.

4 Conditions of service

Inherent in text

5 Appendices

Appendix A - Risk Assessment - Risk Rating Factors

Appendix B - Asbestos Locations

Owner: PSM
Author: PSM
Contact: PSM
Review: 1/2015

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Appx A
(GRS 1/09)

Risk assessment - risk rating factors

1.1 Type of asbestos material or product group points count  
  Asbestos lagging - sprayed/flock asbestos 5
  Asbestos fabric - soft asbestos mill board 5
  Fire resistant gaskets/asbestos rope 5
  Fire resistant insulation boards 3
  Artex/textured coatings 1
  Asbestos cement products 1
  Floor tiles and sheets 1
  Asbestos plastics 1
1.2 Condition  
  Decomposing 4
  Crumbling 4
  Seriously powdered 4
  Badly broken/damaged 4
  Worn 3
  Frayed 3
  Some powdering 3
  Damaged 3
  Very slightly damaged 2
  No obvious signs of deterioration 0
1.3 Location  
  Heating and ventilating units 3
  Boiler houses or rooms less than 120m2 2
  Large workrooms, corridors, lobbies 1
  External 0
1.4 Vulnerability to damage  
  Very vulnerable 3
  Some risk to damage 1
  Damage unlikely 0
1.5 Treatment (sealed or encapsulated)  
  [Not considered for external use]  
  None, or covered but damaged 3
  Papered 2
  Painted - sealed 1
  Covered with tough durable material 0

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2 The type of remedial work to be carried out will depend upon the type of asbestos present, according to the following CLASSIFICATION OF RISK MATERIALS:

2.1 Sprayed applications (flock asbestos)

Surfaces finished with sprayed application containing asbestos must be:-

(a) sealed if in good condition.

(b) repaired and sealed if slightly damaged and not readily accessible.

(c) removed under licence if damaged, vulnerable to damage or inadequately sealed and where it is not reasonably practicable to reseal or enclose.

(d) all work with sprayed asbestos must be carried out by a licensed contractor.

2.2 Insulation and Lagging

Asbestos-containing insulation materials must be removed under licence if they are found to be:

(a) damaged or inadequately sealed and it is not reasonably practicable to reseal or encapsulate

(b) damaged or inadequately sealed and found to contain any type of asbestos other than chrysotile (white asbestos).

(c) hazardous by virtue of any air sample assessment identifying a real hazard.

Any asbestos in sound condition shall be sealed.

All work with asbestos insulation and lagging must be carried out by a licensed contractor.

2.3 Insulation Boards

(a) Asbestos insulation board which is sound and not subject to abrasion or damage will be left undisturbed. All such surfaces exposed in occupied areas should be sealed or enclosed.

(b) Where existing materials are found to be loose, friable, damaged or deteriorating, they should be removed under licence.

(c) All major works with asbestos insulation board must be carried out by a licensed contractor.

2.4 Asbestos Cement

(a) Products in good condition, not likely to be damaged or disturbed shall be left in position. All such surfaces exposed in occupied areas should be sealed or enclosed.

(b) Products in good condition but liable to damage, or which are old, friable or otherwise capable of releasing asbestos fibres, will either be removed under licence, or sealed.

2.5 Equipment

(a) No action is required if it is protected so that asbestos fibres cannot be released.

(b) Gaskets, fire blankets, mats etc should be replaced with alternative materials.

(c) Impelled (fanned) air systems, duct linings, fume cupboards etc, where the asbestos insulation can be damaged during installation, use, maintenance or weakened by age, shall be sealed or consideration given to substituting the insulant and/or equipment. Because of inaccessibility a risk of fibre release should be regarded as possible and an assessment and test procedure initiated.

Appx B
(GRS 1/09)

Asbestos locations

Asbestos may be found in the following materials and locations:

Be aware this list is far from exhaustive!