Skip to Content

Internal Training

Progression throughout your career

Content

PDRS forms for staff

  • Electronic forms are now available on the intranet, to access log in to the website...

 

 

Learning and Development

Personal Development and Review System (PDRS)

Personal Development Review System (PDRS)

pdrs group pictures

PDRS Update

Following recent announcements in Routine Notice and emails to all users, please be advised that PDRS interviews are due to take place between 1st April and 30th June each year.

The PDRS Review is now complete and ready for full implementation on 1st April. The forms have undergone a radical change, ie the actual PDRS paperwork has been reduced - there are now 3 key forms - Self Development Needs (Form 1), Record of the Meeting (Form 2) and the PDRS (identified Training and Development Needs - Form 3).

In addition to the above, a CPD Award Application and Working Time Regulations have also been integrated into this system.

Form 3, the CPD and Working Time forms have all been designed using an electronic format which will automatically be submitted and a receipt returned to the sender. This information will not only ensure that PDRS interviews are carried out, but also that CPD Awards can be applied for and the number of working hours for staff is collated and monitored. The flow of paper will be reduced significantly ensuring that information is sent to the correct department for both payment and monitoring purposes.

As you can imagine this has taken a significant amount of time to implement and test. The electronic forms will be ready for use by 1st April 2008. In the meantime if you would like to book the PDRS interviews now in readiness for April the Self Development Needs form which needs to be sent to the postholder can be accessed using the tab Document Links at the top of this page.

The Guidance Notes the pages will be added shortly as will all other supporting forms - you will not be able to access all the documents at this time and will be notified as soon as it is live and ready for use.

In the meantime, copies of the whole process are being compiled for dissemination to the Area Managers and Group Managers and department heads to ensure everyone is aware of the revised process. If you have any queries regarding the PDRS process please email the Learning and Development Manager on kris.birkett@hantsfire.gov.uk

 

Feedback received has included:

  1. Concern for RDS staff to carry out PDRS interviews in 1 hour
  2. Paperwork too onerous
  3. Conflict between primary and secondary line managers carrying out the interview process
  4. Feedback with regard to the PDRS outcomes
  5. Request for Sickness Absence to be included in the process

If you would like to provide feedback on the system, please use the online feedback form.

 

Following the feedback, and after consultation with the Project Group the following revisions have taken place:

  1. The actual time taken to carry out the PDR interviews has taken longer than anticipated.  90 managers replied to the survey stating that it took between two – two and a half hours to complete.  This information has formed part of the review and will be discussed during March SMT meeting.   
  2. The paperwork used during the interview has been reduced from 5 forms to 3.   SO9/6/2/1 – Development Needs identified by the postholder, SO9/6/2/2 Record of the Meeting, SO9/6/3 PDRS outcomes which is sent to SHQ – this form will be available in an electronic format from April this year.    
  3. Following discussions with project group members, it has been decided that the primary line manager will continue to hold PDRS interviews for members of their team who have secondary contract(s).   The managers will continue to liaise with the secondary line managers to identify learning and development needs of the postholder.
  4. Feedback to the Group and Station Managers is in progress and will be available shortly.
  5. It has been unanimously agreed that sickness absence will not be included as this is the responsibility of a line manager to deal with on a day to day basis and will therefore not be considered as part of the PDRS process

In addition to this paperwork, the CPD payment for Grey Book personnel has been agreed and the Working Time Regulations will now form an integral part of the PDRS interview.  These forms are also in an electronic format and will be completed by the primary line manager.

Based on current returns, the PDRS has shown itself to be an effective tool that will enable Training and Development to more accurately identify the training needs for the next year.   The PDRS returns also indicate that a growing number of staff are considering their development outside of the normal training courses with a significant number of requests for shadowing/mentoring being made.  It is also indicating a trend towards individuals and line managers preparing staff for the next role.  

Remember:   Book your PDRS interviews early ready for April – June 2008.   

 

PDRS - Frequently Asked Questions (FAQs)

As you can imagine there are quite a few discussion points and questions raised with regard to any new process. These points are collated and a comprehensive list of the questions and answers is available. Download PDRS FAQs MS Word 89Kb.

Also available is a PDRS presentation which gives an overview of the process and why we are doing this. This presentation is located in the secure area of our website and you will require a userid and password to log in - if you do not know the password and log in, please contact Information Services Helpdesk at Service Headquarters on extension 555.

 

PDRS Project Group Members

If you have any further questions you can contact any member of the project group:

 

Personal Development Review System (PDRS) Links

April 2008 Electronic PDRS Forms

The following word documents should be printed in colour if you cannot print in colour please contact the training dept SHQ for help.

Service Orders

 

Please see the course prospectus for more course information including dates. If you wish to attend a workshop please contact training.support@hantsfire.gov.uk who will check availability and issue joining instructions.